Parties, Performances, and Events Instructions for Donors
In this year of Social Distancing, Parties, Performances and Events will take on a whole new character. This is your opportunity to be creative and create a party or event on Zoom! You must have a computer, and minimal experience with hosting a Zoom meeting or webinar. (Try it once or twice to practice). If you do not have a paid Zoom account, contact Claudia Pressley at TVUUC (claudiapressley(at)tvuuc.org ) to arrange for the use of a church Zoom account. (Free Zoom accounts are limited to forty minutes – probably too short for a party.) IMPORTANT: Contact Claudia before you enter your donation to make sure you can use the Zoom account on the day you want to have your event. (There is a limited number of events that can use the church Zoom accounts at any one time.)
Buyers must also have access to a computer/device with a camera and a microphone. (Zoom events can also be accessed by telephone, but this might not allow for visual contact).
Then start dreaming of fun things for a group to do without meeting in person. (Put on a musical performance? Have a debate? Take turns singing favorite songs? Teach a craft? [You could send supplies before the event.] Play Charades or Scattergories? Use your imagination!)
If you are donating a Party, Performance, or Event:
Go to the Donation Page as described in the General Instructions. Under category, choose Parties, Performances, and Events.
Enter the Title and a complete Description of the event you are organizing. (A photo is not needed.) Remind bidders that they will need to log onto Zoom on a computer or similar device.
In the space marked Qty, indicate how many people you are prepared to host. The nature of the event will determine the number you want to accommodate. (If buyers will simply be watching and listening (or dancing!), you can probably take a larger number. But if the event calls for participation by everyone, remember that it is hard to see and hear on Zoom if too many people are talking.) Remember that you can host the event as a meeting or a webinar.
Enter prices for Est Value (estimated value) and Min Bid (minimum bid). The estimated value should be equal to or more than the minimum bid. Remember: You also have the option of checking Fixed Price. In this case, every bidder will pay the same price and when the number of buyers listed under Qty is reached, the event is filled and no one else can bid.
Be sure to add the Day, Date & Time of the event.
Check the information you have entered, and then click on Save.
If you need help planning your event or entering the donation, contact the Auction Committee at auction(at)tvuuc.org .
After the auction:
Donors: We suggest you create an e-mail group with everyone’s addresses. Arrange to get a Zoom event ID Number (See comments above). Set up the meeting as a closed meeting or webinar so that you can control access. You will need to admit each person as s/he logs in. At least one day before the event, send an e-mail to the group with the Zoom link.
Note: Although Zoom events can be accessed by telephone, it is best if the buyers have a computer or other device with a camera and microphone.
To find out who purchased your item:
- Log into the Auction website at http://togetherauction.com/tvuuc .
Go to the My Statement Screen
Scroll down to Items Donated. The buyer’s name will be listed with a phone number. Click on Buyer’s name to send an e-mail.
If you need help finding the names of the donors, contact the Auction Committee at Auction(at)tvuuc.org.