TVUUC Email List (Tvuuc-el) Policy
August 22, 2009
3. Civility and Respectful Behavior
4. Guidelines for Posting
5. Posting of Events
6. Commercial Use
7. Protecting Intellectual Property
8. List Monitoring, Moderation, and Enforcement
The mission of the Tennessee Valley Unitarian Universalist Church of
Knoxville, Tennessee (TVUUC) is "to create a welcoming community
that nurtures spiritual growth and challenges us to transform the world
through acts of love and justice." Consistent with this mission,
TVUUC is a Welcoming Congregation. The purpose of the TVUUC email list
(Tvuuc-el) is to support our mission by providing a respectful
communication space for members and friends of TVUUC. To this end, a list
monitoring team appointed by the Board monitors the list for adherence to
the rules that are articulated below. By subscribing to and receiving
email from the Tvuuc-el, you acknowledge and agree to these rules. Address
questions about the rules or list to firstname.lastname@example.org,
not to the list.
Any member or friend of TVUUC, and anyone interested in learning about and
supporting TVUUC activities, may join the Tvuuc-el. For security reasons,
subscribers must provide contact information (including real name,
address, phone number, and association with the church) before they are
added to the list.
and Respectful Behavior. By subscribing to this list, participants
agree to treat each other with respect and compassion. Subscribers will
not ridicule or belittle each other, either on the list or via private
email, and will strive to act consistently with Unitarian Universalist
principles online, as we would face to face.
for Posting. Posts to this list will be received by many busy people,
so please consider whether a post will add to the discussion in an
informative way that will be of value to others, or whether it is best to
send it privately. Subscribers may be placed on moderated status if they
send excessively large numbers of posts. Moderated status means a
subscriber's email messages sent to the list must be approved by a monitor
before they are released to the list.
"Flaming" is not allowed. "Flaming"
includes derogatory comments, ridicule, mean-spirited sarcasm, and belittling
others. Respectful disagreement is not flaming. It is not a flame to post,
"You stated that the new roadway will cost $10 per person. The local
newspaper reports that the number is closer to $20 per person." It is a
flame to write, "How can you be so stupid to post a number like $10 per
person? If you'd read a little more, you wouldn't be so ignorant." Every
subscriber must be treated with respect; no subscriber may be ridiculed or
Include your full name and email address in all posts to the
Tvuuc-el so that all subscribers can feel comfortable knowing to whom they are
talking. For privacy, omit home or business addresses or telephone numbers.
Use a short, descriptive subject line.
Send posts intended for a single person privately (off-list)
unless you have something substantial to say to the whole list.
Send messages in plain text, without HTML formatting.
File sharing: use a file-sharing website to share documents
and photographs, and include the link in your post. Do not attach these kinds
of files to your posts.
Forwarding Tvuuc-el posts: please obtain written permission
from the original poster before forwarding a Tvuuc-el post or personal content
from it. If an email contains posts from more than one person, get prior
permission from all posters. You may provide permission to forward your own
post in the body of your post.
Do not use the "reply to all" command on Tvuuc-el.
If you wish to share your reply with all Tvuuc-el subscribers, change the
address in the "To:" field of the reply to email@example.com before you
When replying, include only the relevant part of the original
Do not post chain letters, virus warning messages, or spam.
Do not add additional recipients to Tvuuc-el posts. Adding
unsubscribed recipients exposes their addresses to the list, a possible violation
of their privacy.
Post either to the Tvuuc-el list or the Announce2tvuuc list,
If you are not
sure about posting something or have any questions, please ask the list
monitoring team at firstname.lastname@example.org.
of Events. Please post information about church-sponsored and
church-related events (TVUUC events) to the moderated Announce2tvuuc email
Non-TVUUC events (events hosted by individual church members or friends,
or organizations outside the church) may be posted to the Tvuuc-el if they
meet the criteria below. For all events posted, please include
accessibility information for people with physical disabilities who use
assistive devices such as wheelchairs or crutches or who can use only
entranceways without steps.
A political event may be announced so long as it is not a
"political campaign intervention"--an activity that favors or opposes
any candidate for public office. This protects TVUUC's status as a 501(c)(3)
organization. See IRS Fact Sheet FS-2006-17 for more information.
Non-TVUUC events (hosted by individual church members or
friends, or organizations outside the church) may be posted if they are
consistent with the stated purpose of the Tvuuc-el: to support the mission of
TVUUC by providing a welcoming, respectful communication space for members and friends of TVUUC. Posted events must be
open to all individuals who self-identify as fitting the event's stated
criteria and must be consistent with TVUUC's commitment to being a Welcoming
Use. Subscribers may promote their own services or products if they
are reasonably of interest to the whole church community, with such
promotion limited to once per calendar month per subscriber. No other
commercial use of the Tvuuc-el or its membership list is permitted. This
includes, but is not limited to, using names, email addresses, or other
information from the Tvuuc-el or the TVUUC membership directory to
advertise or sell any product or service, or to assist another in doing
so. Sending unsolicited advertisements or information of a commercial
nature to other subscribers, whether through the list or privately, is a
violation of these rules.
Intellectual Property. Subscribers to the Tvuuc-el agree not to send
posts that infringe upon copyrights and other intellectual property
belonging to others. Subscribers agree not to post to the list any message
or other text from outside the list without the author's express
permission, unless the item is clearly for public dissemination (for
example, a press release or public event announcement) or is within the
"fair-use" limitations as set by international copyright conventions.
Subscribers acknowledge that in most cases this prohibits posting complete
articles from newspapers, magazines, or websites. To share an article,
post 1-2 paragraphs and the link to the article. If there is no link, the
article may be sent privately to list members who request it, so long as
the sender complies with copyright and fair use requirements. The
subscriber is responsible for ensuring compliance to these requirements.
TVUUC takes no responsibility for such forwarding of materials.
Monitoring, Moderation, and Enforcement. The Tvuuc-el is a private
email list. Participation in the Tvuuc-el is a privilege and not a right.
By subscribing to the Tvuuc-el, subscribers agree to monitor their own
adherence to these rules.
A list monitoring
team will monitor posts for adherence to Tvuuc-el rules and not for point of
view. Monitors will construe the posting rules liberally. When the list
monitoring team deems that a violation of the Tvuuc-el rules has occurred, the
team will take corrective action. This action may range from reminding
subscribers of the Tvuuc-el rules to suspending or excluding repeat offenders
from the list. The list monitoring team determines the appropriate action in
each case. Corrective action may include placing a subscriber on moderated
status. Under moderated status, a subscriber's email messages sent to the list
must be approved by a list monitoring team member before being released to the
monitoring team may moderate or suspend an inflammatory discussion. Such
moderation or suspension will be followed immediately by email notification to
the president of the congregation.
If a subscriber
disagrees with the actions taken by the list monitoring team, s/he may ask the
list monitoring team to reconsider the decision. After this, if the subscriber
disagrees with the team's decision, s/he may file an appeal by sending a letter
to the TVUUC Board. The Board has the final determination concerning the
Complaints about compliance with these rules should be sent to the list
monitoring team at email@example.com.
Do not send complaints about other subscribers to the Tvuuc-el. Complaints
should include a copy of the message in question and should describe
specifically the reason for the complaint. Following receipt of a
complaint, the list monitoring team may use its discretion in determining
whether a violation has occurred, whether further action is required, and
how to implement that action. The list monitoring team will consult with
the TVUUC Board as needed.
The opinions and information expressed on the Tvuuc-el are solely those of
the email authors. TVUUC is not responsible for private email or other
communications off list. Questions or concerns about the list should be
sent to the list monitors at firstname.lastname@example.org
and not to the Tvuuc-el.